Assistant Treasurer/Payroll Benefits Specialist

Position: Assistant to the Treasurer / Payroll (full-time, 260-day contract)
Minimum Requirements:

• Associate's degree in finance/accounting or equivalent work experience preferred
• Experience in payroll processing and governmental fiscal procedures, preferred
• Proficient in Microsoft Excel, Word, and State Software (USAS, USPS,)
• Documented evidence of a clear criminal record.
• Detail-oriented with strong organizational and analytical skills
• Demonstrate the ability to communicate effectively with administration and staff
• Ability to collaborate with others while maintaining confidentiality
• Forward thinker who continuously seeks ways to improve accuracy and efficiency
• Ability to prioritize workload to meet periods of peak demand

Essential Responsibilities, including but not limited to:

• Assist the Treasurer in all phases of school accounting procedures including but not limited to:
  • Payroll, Accounts Payable/Receivable, bank reconciliations, daily banking and reporting.
  • Prepare accurate semi-monthly payroll for the district
  • Complete all necessary tax reporting as well as all required monthly, quarterly and annual payroll reports
  • Liaison between staff and third-party administrator of insurance and annuity (403b/457) programs
  • Additional duties as assigned by Treasurer

Salary: Placement on salary schedule based upon education and experience
Persons wishing to be considered for this position should submit an application, a letter of interest
and an updated resume to Anne Arnold, Treasurer/CFO, at aarnold@gibsonburgschools.org no later
than October 9, 2026.
 
FILING DEADLINE: October 9, 2026 (or until position is filled)
START DATE: Estimated October 26, 2026 – Selected candidate will work with the current Assistant Treasurer until her retirement February 1, 2027

Additional Information
The Gibsonburg School District is a small progressive school district located 20
miles southeast of Toledo, Ohio, and 15 miles east of Bowling Green, Ohio.
Please forward a completed professional application (available on
website), copy of any licensure, cover letter, resume and references.

   
Title:                   ASSISTANT TO THE TREASURER – PAYROLL/BENEFITS SPECIALIST                                                                                                                                           
 
Reports to:             Treasurer/CFO and/or assigned supervisor
 
Job Objective:       Timely processing of employee wages, payroll taxes, and benefits and reconciliation
 
Minimum   Qualifications:         
 ·     Associates degree in finance/accounting or equivalent work experience in payroll.
 ·     Experience with State Software (USAS, USPS) and SCView platform preferred.
 ·      Documented evidence of a clear criminal record.
 ·      Strong understanding of collective bargaining agreements and ability to implement changes accordingly.
 ·      Proficient in Microsoft Excel, Word and Google.
 ·      Demonstrates the ability to communicate effectively with administration and staff.
 ·      Detail oriented with strong organizational, problem solving and analytical skills.
 ·      Ability to collaborate with others while maintaining the highest confidentiality.
 ·      Capable of reviewing and improving processes to maximize efficiency.
 ·     Ability to prioritize workload to meet deadlines, particularly during peak periods.
 
Essential  Functions:             
 ·  Identifies work priorities to focus on important tasks that require immediate attention.
 ·  Assists office visitors.  Answers routine questions or directs inquiries to appropriate staff.
 ·  Answers/directs telephone calls.  Prepares detailed messages when employees are not available.
 ·  Performs employment verifications.
 ·  Ensures a complete audit trail is established for each financial transaction.
 ·  Distributes employee benefits notices and contracts.  Processes enrollment forms.
 ·  Collects/maintains employee authorization forms for discretionary salary deductions.
 ·  Processes payroll and benefit payments in compliance with local, state and federal requirements.  Verifies employees are placed on the correct salary schedule level.
 ·  Confirms time sheets.  Calculates gross wages.  Processes payrolls.  Reconciles payroll records.
 ·  Processes associated payroll liabilities (e.g., insurance premiums, retirement deposits, taxes, etc.).
 ·  Distributes deposit confirmations forms.
 ·  Completes payroll reports and tax payments by required deadlines.
 ·  Maintains monthly, quarterly and annual payroll reports.  Prepares W-2 forms.
 ·  Works with human resource staff to ensure the continuity of employment records (e.g., hiring, leave, termination, wages, FMLA, etc.).
 ·  Maintains employee health insurance and COBRA files.  Processes enrollment forms.
 ·  Maintains medical, disability, personal/family leave and vacation records.
 ·  Processes employment contracts.
 ·  Maintains retirement records.  Processes termination and retirement forms.
 ·  Provides back-up support for other department staff.  Assists with special projects as directed.
 ·  Maintains effective document and records management systems.
 ·  Monitors compliance reporting deadlines.  Ensures the integrity and security of confidential materials.  Complies with district records retention and disposal policies.
 
2.  Diligently attends to job details.  Pursues quality results.  Performs all aspects of the job.
·  Develops mutually respectful relationships with co-workers.  Functions as part of a cohesive team.
·  Maintains a professional appearance.  Wears work attire appropriate for the position.
·  Respects privacy.  Resolutely maintains the confidentiality of privileged information.
·  Sustains an acceptable attendance record.  Consistently complies with established work schedules.
 
3.  Maintains open/effective communications.  Serves as a reliable information resource.
·  Fosters goodwill and encourages relationships that enhance public support for the district.
·  Refers administrative procedure and district policy questions to an appropriate administrator.
·  Resolves issues tactfully.  Uses active listening/problem-solving techniques.  Respects diversity.
 
4.  Pursues opportunities to enhance personal performance.
·  Keeps current with professional standards associated with work duties.
·  Updates personal skills as needed to effectively utilize task-appropriate technology.
·  Attends trainings, conferences and meetings to increase knowledge and network.
 
5.  Keeps current with emergency preparedness and response procedures.
·  Complies with health and safety protocols to mitigate workplace risks.
·  Protects district property.  Takes precautions to prevent the loss of equipment and supplies.
·  Takes action to address harassment and/or aggressive behavior.  Complies with all legal statutes when dealing with discrimination, inappropriate behavior or suspected child abuse/neglect.
 
6.  Performs other specific job-related duties as directed.
·  Helps implement district strategies to advance organizational goals.
 
Performance Evaluation:
Employee performance is evaluated according to applicable law, board policies, contractual agreements and district administrative procedures.
 
Working  Conditions:   
The district offers equal employment opportunity without regard to age, color, disability, genetic information, military status, national origin, race, religion, sex (including gender identity, pregnancy, and sexual orientation) or any other legally protected category.
 
Safety is essential to job performance.  The district is an alcohol and drug free work environment.  Employees must comply with district policies, workplace safety regulations and health laws.
 
This job description is not intended to establish a contract or alter the terms of board authorized employment agreements.  Employee benefits, classifications, contract durations, skill sets, wage rates and work schedules may vary by assignment.  This summary document describes typical job functions and does not represent an exhaustive list of all possible work responsibilities.

Employee duties may change in response to collective bargaining agreements, funding variables, modified operating procedures, program/service adjustments, regulatory compliance, technological innovations and unforeseen events.